NORTHWEST ILLINOIS CRIMINAL JUSTICE COMMISSION
MOBILE TEAM UNIT – 1
ARTICLE I – PURPOSE
The primary purpose of the Commission is the delivery of in-service regional training to law enforcement personnel of the State, by units of local government or by the Federal Government or their agencies and departments in the administration of justice. The purpose of this Commission shall be limited to enable this corporation to qualify as a not-for-profit corporation organized and existing in the State of Illinois.
ARTICLE II – POWERS AND DUTIES
The Commission shall have the following powers and duties:
1. Adopt By-Laws and operating procedures.
2. Designate a Financial Officer who is an elected local official.
3. Employ a Training Coordinator and other full or part time staff as may be required.
4. Develop and approve the budget for the Mobile Team annually.
5. Develop an equitable formula for providing local share of costs of the Mobile Team, and assure receipt of such funds from participating units of local government.
6. Determine and approve a policy on fees to be charged for in-service training of law enforcement personnel served for which no contribution was made under (5) above.
7. Supervise the development of in-service training seminars, delivery of training, and proper expenditure of funds.
8. Carry out such other actions or activities appropriate to the operation of the Mobile Team including but not limited to contracting for services and supplies, and purchases of furniture, fixtures, equipment and supplies, doing so in the best interest of the jurisdictions served.
9. To exercise all other powers and duties as are reasonable to fulfill its function in furtherance of the purposes of the Intergovernmental Law Enforcement Officer’s In-Service Training Act.
ARTICLE III – COMPOSITION
1. The Commission shall be composed of five representatives of each of the counties which comprise the Commission. The counties include: Carroll, Jo Daviess, Lee, Ogle, Stephenson, and Whiteside.
2. The five representatives from each county shall be decided by the four persons who are identified by virtue of their public office. Two will appoint a designee, in writing, to serve as a commission member. Two may serve as a commission member or appoint, in writing, a designee. The remaining person will be chosen for the at-large position by the commission members from the county they represent. Commission members should reside in the county they represent and shall have a law enforcement related background.
The public officials who appoint a designee by virtue of public office shall be: the current county board chairman of the county and the current mayor of the largest city of the county. The public officials who serve by virtue of public office shall be: the current chief of police of the largest city of the county, or his designee and the current sheriff of the county, or his designee.
Commissioners serving solely by virtue of a public office (or their designees) serve only so long as the appointing public office holder is in office. Commissioners serving in at-large positions serve terms of four years, and may be reappointed for any number of successive four year terms.
The Chairman may call upon each county’s representatives to establish compliance with this paragraph 2, and each county’s representatives shall by the next regular meeting demonstrate
its their compliance. In the event a county’s representatives cannot agree on compliance with this paragraph 2, the Chairman shall declare all seats held by designees from that county to be vacant. The persons so appointed shall thereafter present to the full Commission their nominations for persons to serve as designees.
3. The Executive Director or Chairman of the Illinois Law Enforcement Training and Standards Board shall be a member of the Commission.
4. Any person who loses his position as a Commissioner solely as a result of the adoption of change in these By-Laws shall be appointed a Commissioner Emeritus for a term of four years, if requested. A Commissioner Emeritus shall enjoy the full status of a Commissioner, except he shall not be entitled to vote on Commission matters.
5. Any designee commission member who fails to attend more than three successive commission meetings, shall have deemed to forfeit their position. The commission members from that member’s county shall review the cause(s) for the absence and may choose to reinstate such member, or present to the full commission their nomination for a replacement. Any commission member who falls into this category twice may not be reinstated.
6. In the event there are no representatives from a county, The Training Coordinator shall contact the public office holders to identify that official’s choice for appointment, in writing, as a commission member to represent them. The Chairman of the Commission shall appoint those persons entitled to appointment by virtue of a public office holder.
and Those persons shall thereafter nominate one person to serve as an at-large representative.
ACTICLE IV – OFFICERS
Chairman: The Chairman shall be a Commission member and shall be elected by a majority of the Commission members. He shall be the chief executive officer of the Commission.
First Vice Chairman: The First Vice Chairman shall be elected by a majority of the Commission members. The First Vice Chairman shall function as chief executive officer of the Commission when the Chairman is absent.
Second Vice Chairman: The Second Vice Chairman shall be a Commission member and shall be elected by a majority of the Commission members. Upon direction of the Chairman, in the absence of the First Vice Chairman, the Second Vice Chairman shall function as chief executive officer of the Commission.
Third Vice Chairman: The Third Vice Chairman shall be Commission member and shall be elected by a majority of the Commission members. Upon the absence of the Chairman and the absence of the First and Second Vice Chairman, the Third Vice Chairman shall function as chief executive officer of the Commission.
Secretary/Treasurer: The Secretary/Treasurer shall be a Commission member and shall be
elected by a majority of the Commission members. The Secretary/Treasurer shall be responsible for having the minutes of each meeting recorded. The Chairman shall direct staff to distribute the minutes to the Commissioners prior to the next Commission meeting and to forward a copy to the Training Board and anyone who requests them. The Secretary/Treasurer shall review all financial records periodically as prepared by staff and direct staff to file such reports as may be required to the Training Board. The Commission shall appoint a financial officer for Mobile Team Unit – 1 to perform the financial duties. The Financial Officer shall be an elected local official.
ARTICLE V – ELECTIONS
1. Election of a Chairman, First Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary/Treasurer shall be for a term of two years and shall take place at the June meeting of the Commission. Nominations for these offices may also be made from the Commission floor.
2. Nominations for the vacated office may be made from the Commission floor.
3. The term of office for officers elected shall commence immediately following such elections.
ACTICLE VI – MEETINGS
1. Regular Meetings: Regular meetings of the Commission shall be held on the second Thursday of every June, August, October, December, February, April, commencing at either 11:30 A.M. or 6:30 P.M. There must be a minimum of four commission meetings per fiscal year and the yearly Executive Committee meeting can count toward the minimum. The meeting times may be decided on an annual basis, but at least six months ahead to allow for compliance to the Open Meetings Act. When that is a legal holiday, the regular meeting shall be held on the day preceding.
2. The Chairman may re-schedule any regular meeting within a reasonable time prior to the scheduled meeting date. If time allows, written notice is preferred, otherwise notice of the change shall be sent via e-mail to all commission members as soon as the change is decided. If the change occurs within 24 hours of the scheduled meeting, Personal contact with those members who notified the commission of their intention to attend, will be attempted. The time and place of all such meetings, scheduled or rescheduled, shall be given to the members at least ten (10) days prior to the meeting date.
3. Special Meetings: Special meetings of the Commission may be called by the Chairman, or when
requested in writing by a majority of the Commission members then holding office, the Chairman shall call a special meeting. An agenda, together with notice of the time, date, and place of such special meeting, must be provided to the Commission members at least three (3) days prior thereto. Only matters contained in the agenda shall be voted on any special meeting.
3A. Quorum: In order to legally transact business, ten of the Commission members then holding office must be present at the initial roll call at the commencement of any regular or special meeting and they shall constitute a quorum. After a quorum is announced, all Commission business may be transacted by the members remaining provided, however, that no vote may be taken to change the by-laws, unless at least one-third of the members then holding office are present.
4. Passage of Motions: After a quorum is announced, a majority of those voting on a motion shall be sufficient to pass and make it an official act of the Commission.
5. Voting: The members’ vote shall be taken upon all propositions. The Chairman shall have the right to call for a roll call vote. The minutes shall reflect the results of each vote.
6. Open Meetings Act: The Commission shall act in accordance with 5 ILCS 120, of the Illinois Complied Statues, commonly known as the “Open Meetings Act.”
7. Participation in Meeting:
a. Proxies – Proxies to vote shall not be permitted. A Commission member must be physically present, record his or her vote and to present a motion or motions.
b. Discussion – Non-Commission members may not address the Commission or otherwise participate in meetings in any manner, unless recognized by the Chairman.
c. Disruption – Anyone disrupting or otherwise interfering with the conduct of a meeting shall, at the discretion of the Chairman, be removed from the place of the meeting.
8. Agenda: The Chairman shall prescribe the agenda for the Commission meetings. In every agenda, except at special meetings, there shall be a category entitled “New Business” for the initiation of matters not included in the Meeting agenda.
ARTICLE VII – EXECUTIVE BOARD
1. The Chairman, First Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary/Treasurer, and the Immediate Past Chairman shall act as the Executive Board of the Commission. They shall meet at the direction of the Chairman at a time and place designated by him. A quorum shall be a simple majority of the membership of the Board.
2. The Executive Board shall review any items pertaining to operation of the Commission or to be presented to the Commission and may formulate policies and procedures to be followed by the Commission and its staff. Actions taken by the Executive Board shall be presented at the next Commission meeting for approval or disapproval.
ARTICLE VIII – COMMITTEES
1. The Chairman shall appoint all committee members and chairmen. He shall be a member of all committees. Non-Commission members may aid a committee, but shall have no rights of committee memberships.
2. Advisory group members shall assist the Commission only as requested or directed by the Chairman.
ARTICLE IX – ADIVISORY GROUPS
1. Composition: The Chairman, with the approval of the Commission, shall appoint all advisory group members who shall serve at the pleasure of the Chairman.
2. Powers: Advisory group members shall assist the Commission only as requested or directed by the Chairman.
ARTICLE X – COMMISSION STAFF
1. Training Coordinator: The Training Coordinator shall be the Chief Executive Officer of the Commission staff. He shall be appointed by and serve at the pleasure of the Commission and shall be under the supervision of the Chairman.
2. Staff Members: Staff members shall be subject to the supervision of the Training Coordinator and will perform duties as requested or directed by him or her.
ARTICLE XI – AMENDMENTS
These by-laws may be amended at any regular or special meeting by a majority vote of the members present, provided that the proposed amendment shall have been distributed to the Commission at least seven (7) days prior to such meeting.
Approved on this 22nd day of June 2017.